Document version control is an essential feature that helps to manage document iterations, changes and updates over time. It provides clarity, reduces confusion, improves workflows, and helps teams collaborate.
A document version is an version of a file, while revisions are the last approved change or revision to the document. A document management system that is reliable will make use of a structured name convention, workflows for document approval and a standardized filing structure to track and store major and minor versions.
If you’ve had to go through several versions of the same document or, even worse lost a crucial document due to it being altered by a different person, you’re aware of what it’s like to have an unorganized document version control. Documents that can’t be easily sorted or retrieved cause chaos, consume time, and increase the risk of errors.
The appropriate tool can help keep the control of your document’s version in check. A tool like Filestage lets users compare documents side-by-side with auto-highlighting the differences and even click on the comments of one version to go directly to that particular point in the other. This means you can ensure that the latest version is always in line with your feedback. It also reduces the frustration caused by lost documents. It helps your team to remain focused, and reduces the amount of time wasted throughout the organization. It’s a game changer in productivity. Implementing document version control for organizations that handle sensitive data can enhance security through access controls and authentication of users.
https://dataroombd.com/open-source-document-version-control-software-to-try/